I. Call to order
Roy Holdridge, Vice President called to order. Jake Carter opened the session with prayer for the regular meeting of the Texas Taxidermy Association at 6:41 PM on 6-24-2015 in Tyler, Texas.

II. Roll call
Marie Holdridge conducted a roll call. The following persons were present:
Roy Holdridge; Linda Poerner; Marie Holdridge; Al Crisp;
James Poerner, Clay Wagner; Jimmy Fontenot; Ben Cromeens; Jerry Huffaker; Jake Carter; James Newport; Mark Hernandez; Jacob Poerner; John Paul Barber & Mason Morrison

Excused Absences: Dan McBride and Brian Fees

III. Quorum Announcement
A quorum is present.

IV. Amendments/Additions to Agenda
Adding one item – New Business per Al Crisp request.

V. President’s Remarks
On Dan’s behalf, Roy Holdridge thanked the Board for their hard work to prepare for this year’s convention.

VI. Approval of minutes from last meeting
Minutes from 2-20-2015 were approved as presented by silent assent.

VII. Treasurer’s Report
Linda provided a handout of current financials. (See attached handout.). Current balances are total $41,072.23 Report approved by silent assent.

VIII. Committee Reports
a) Convention Chair: Jake Carter states that he has asked the convention center staff to make sure the back doors are locked. Security has been hired to patrol during the times that the front doors are unlocked due to interior doors do not lock.
b) Competition Rules Committee – No report/concerns.
c) Competition Room Committee – Roy reports that Mason Morrison will help with getting mounts into the room and Ben Cromeens will continue to help.
d) Supply Room Site Committee – No report/concerns.
e) Backboard Committee – There was a shortage of backboards and more had to be made.
f) Judges Committee – No report/concerns.
g) Friday Night Committee – No report/concerns.
h) Activities Committee – No report/concerns.
i) Sponsors & Vendor Committee – No report/concerns.
j) Seminar/Mini Seminar Committee – No report/concerns.
k) Auction/Raffle Committee – No report/concerns.
l) Points Keeper/Awards Audit Committee – Katie (Poerner) Hewitt, chair. Marie reports that she has developed and put on ttai.org a worksheet to help members track their own Provenzano points. Although database works well this part is still a manual process. Discussion about how long to keep score sheets from past competitions. This will be discussed next regular Board meeting.
m) Awards Committee – James Poerner, chair reports that a new award for those who use Pro-One has been added for competitors. Marie was unaware of this and the Mount Entry database has not been programed to accommodate this, it will have to be tracked manually this year. There is an addition to the Ducks Unlimited award. Discussion about the Ackley award and the Dallas Safari Club award because they are identical. Roy reports that the DSC award c.an be modified as they are not specific about exactly how it should be awarded
n) Photography Committee – Clay Wagner, chair reports that there will be no photography on Saturday afternoon, which is mistakenly placed on the schedule. Otherwise all is good.
o) Bylaws Committee/Ethics – James reports that a couple of ethics concerns will be discussed in Executive Session.
p) Site Selection Committee – Discussion about Wichita Falls. Agreement that that location is not optimal. Discussed a multi-year contract with Killeen. James Poerner and Marie Holdridge will communicate with them.
q) TTAI Magazine – No report/concerns.
r) Advertising Committee – No report/concerns.
s) Communications Committee – No report/concerns.
t) Technology Committee – No report/concerns.
u) Membership Committee – No report/concerns.

IX. Old Business
a) Open Board of Advisors Seat – Incoming board members Daryl Hajek, Ben Cromeens, Jake Carter, and one vacant. Discussion about possible options. Agreement that this will be discussed and filled at the August Board meeting.

X. New Business
a) 2018 Convention Proposal from Wichita Falls – Lengthy discussion about the location not being optimal for our members. Killeen is a good location with the hotel on the premises. Killeen already agreeing to 2017 contract, we should explore multi-year contract. James Poerner will communicate with them and bring information back to the Board.
b) Al Crisp, Parliamentarian Resignation – Al states that he has enjoyed serving on the Board but his business and young family obligations require that he scale back his involvement in multiple boards. He will continue to attend the conventions and will support the TTAI. The Board thanked Al for his work for the TTAI Board. This creates another opening which will be discussed and filled at the August Board meeting.

XI. Executive Session – Ethics Committee Report
The Board moved into Executive session and anyone not on the Board exited the room. James Poerner, Chair conducted this portion of the meeting. He reviewed the rules related to this type of session. All discussion is confidential when pertaining to the Ethics Committee. Two situations were discussed and carefully reviewed. Both are known and have received related communications regarding possible action. Unanimous decisions on both cases, with two members abstaining from voting on one case.

XII. Adjournment
Roy Holdridge after motion by James Poerner and second by James Newport adjourned the meeting at 7:30 PM.

Minutes submitted by:  Marie Holdridge, TTAI Secretary
Minutes approved by:  TTAI Board 8/15/2015